Key Responsibilities:
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Fixed Asset Administration
- Maintain the company’s fixed asset register, covering computers, peripheral equipment, office furniture and operational equipment.
- Tag and register newly received assets in a timely manner.
- Record asset information including model details, serial numbers, purchase dates, costs, storage locations and assigned users.
- Coordinate the issue of company assets to new employees.
- Manage asset transfers when employees change roles, teams or locations.
- Coordinate the return of company assets during employee offboarding.
- Ensure asset issue, transfer and return documentation is complete, accurate and properly filed.
- Organise regular physical asset stocktakes and reconcile physical items against the asset register.
- Investigate discrepancies and report material differences to the Finance team.
- Coordinate asset disposal processes, including disposal requests, Finance approval, write-off documentation and retention of disposal records.
- Work closely with Finance to ensure asset additions, transfers and disposals are reflected consistently in operational and financial records.
- Coordinate equipment warranty claims, repairs and maintenance with suppliers.
- Maintain complete warranty, repair and equipment service records.
Office Operations and Facilities
- Manage the day-to-day operation of the Sydney office.
- Coordinate office facilities, building access, workplace presentation and general office requirements.
- Act as the primary contact for building management, service providers, contractors and office suppliers.
- Coordinate office supplies, consumables and general administrative purchasing within approved budgets.
- Maintain supplier information, service agreements and relevant administrative records.
- Monitor supplier service standards and follow up on outstanding service issues.
- Support invoice verification and supplier documentation where required.
- Coordinate office maintenance, repairs, safety matters and service requests.
- Ensure office facilities and shared areas remain organised, professional and operational.
Administration and Coordination
- Maintain organised electronic and physical filing systems.
- Manage English and Chinese documentation and records where required.
- Coordinate meeting rooms, internal meetings and management schedules.
- Arrange domestic and international travel bookings.
- Coordinate accommodation and transport arrangements for management and visitors.
- Support employee onboarding and offboarding in relation to office access, equipment and workplace requirements.
- Prepare routine correspondence, registers, reports and administrative records.
- Assist with company events, internal team activities and employee engagement initiatives.
- Provide general administrative support to management and cross-functional teams as required.
Key Requirements:
- At least 3 years of experience in office administration, office coordination, asset administration or a similar role.
- Experience maintaining asset registers, equipment records, inventories or other administrative tracking systems.
- Strong organisational skills, attention to detail and the ability to manage multiple priorities independently.
- Experience coordinating office facilities, suppliers, purchasing and general workplace requirements.
- Strong communication and relationship management skills when working with employees, contractors, suppliers and visitors.
- Competency in Microsoft Office, including Excel, Word, Outlook and Teams.
- Experience with logistics, warehousing or another operational business environment would be advantageous.
- Mandarin communication skills and experience maintaining bilingual documentation would be highly regarded.
Email tammy.chiu@brilliantalent.com.au or contact (+61) 04 6739 700 to discuss this role further.