Key Responsibilities:

• Be in charge of company level administration, including preparing periodical Director’s report on behalf of GM & Director of ALA for meeting and communication to headquarter in China.
• Be in charge of HR functions such as onboarding, employee records, and leave management, based on cooperation with HR service providers.
• Maintain health and safety policies, ensuring compliance with related industry regulations and Australian law.
• Oversee scheduling, travel arrangements, and event planning for management and staff.
• Be in charge of the general procurement process on behalf of the company, including but not limited to purchase contract for leasing & service contract, invoice validation & payment application to finance.
• Handling and updating official processes and systems for the company
• Provide administrative support and report to senior management and work as contact window for different departments from headquarter in China.
• Manage general procurement for upkeep material for office & warehouse operations, including order releasing, stock management, equipment maintenance, etc.
• Liaise with suppliers, vendors, and external service providers, including law firms, accounting firms etc.
• Supporting finance department for financial operations in Australia, including communication with local stakeholders, like banks, tax authority/agent, etc.
• Coordinate communication between different departments (warehouse, logistics, finance, etc.) to ensure smooth business operations.
• Supporting other tasks requested by GM of ALA

Key Requirements:

• 3+ years of office management experience, ideally within logistics or a related industry.
• Bachelor’s degree in business administration, Office Management, or related field (preferred).
• With pioneering and enterprising spirit, self-motivated.
• Strong communication and collaboration skills. Be capable of coordinating resources across various parties.
• Quick Learner and innovative, proactive research and leverage human factors and data analysis to pinpoint key elements.
• Proven experience as a Office Manager or in a similar executive assistant role, preferably in logistics or supply chain management.
• Knowledge of logistics processes, HR management or experience of company preparation in Australia is a plus.

Email tiff.thor@brilliantalent.com.au or contact (+61) 0410663712 to discuss this role further.