Key Responsibilities:
- Coordinate office activities and operations to ensure efficiency and adherence to company
- Provide front desk and reception support, including managing incoming calls, emails, and
- Organise travel arrangements, meetings, appointments, and company
- Coordinate weekly conferences and assist with internal
- Write corporate press releases when
- Manage office procurement, inventory, and supplier
- Assist with budgeting, invoice processing, and payment coordination with the Finance
- Assist with office lease, contract renewals, and compliance
- Maintain office facilities, oversee repairs and maintenance, and support workplace safety
- Prepare and format correspondence, reports, and presentations as
- Oversee courier, mail distribution, and general office
- Support the coordination of company vehicles, insurance renewals, and property management
- Ensure office cleanliness, safety, and operational readiness at all
- Maintain employee personnel files and HR records in both hard and electronic
- Assist with onboarding and offboarding processes, including induction logistics anddocumentation preparation.
- Support recruitment logistics such as interview scheduling and candidate
- Coordinate employee attendance, leave records, and HR reporting as
- Handle confidential HR information with discretion and compliance with privacy
Requirements:
- Experience in office administration is essential. Exposure to HR coordination is an advantage;
- Demonstrated organisational skills in terms of ability to prioritise and self-manage workload;
- Excellent communication and interpersonal skills with a professional, approachable manner;
- High attention to detail and accuracy in documentation and record management;
- Sound writing skills with demonstrated ability to write, proofread and edit a variety of documents;
- Sound computer literacy skills including the use of Microsoft Office Suite of applications;
- Ability to handle confidential information with discretion;
- Good Analytical and problem-solving skills
- Ability to work within a team environment.
- Valid drive license
Email tiff.thor@brilliantalent.com.au or contact (+61) 0410663712 to discuss this role further.